Privacy Policy

As the operators of the New Jobs website, www.newjobs.gr (“Website”) Workable Software Single Member Private Company (SMPC) registered in Greece with the commercial registration number (G.E.MI.) 123841701000 and having its registered office address at 95-97 Leof Kifissias, Marousi, 15127, Greece ("We", "Us", “Workable”), is committed to protecting and respecting your privacy. This Privacy Policy ("Policy") relates to services provided through our websites and application (“Services”) and the access to the NewJobs job board (“Job Board” )and sets out the basis on which the Personal Data collected from you, the user of the Website, and the Services (“User” or “You”), or that you provide to Us will be processed by Us.

“Personal Data” means any information that identifies or relates to a particular individual and also includes information referred to as “personally identifiable information” or “personal information” under applicable data privacy laws, rules, or regulations (collectively the “Data Protection Laws”).

This Policy does not cover the practices of companies We don’t own or control or people We don’t manage. For clarity, this policy applies when Workable acts as a “Controller” (as defined in the General Data Protection Regulation (“GDPR”).

For clarity, when You create an Account (as the term is defined in the New Job Board Terms) and use the Services, Workable acts as a Data Controller. When You apply to a job opening, the employer collects and stores your Personal Data as a Data Controller. In these cases, where Workable is the processor of your Personal Data, please first contact the controller to address your rights concerning this data.

Please read the following carefully to understand our views and practices regarding your Personal Data and how We will treat it.

If you have a disability, you may access this Privacy Policy in an alternative format by contacting [email protected].

Sources of Personal Data

We collect Your Personal Data from:

You:

when you provide such information directly to us
when you set up an Account with us to use the Services, and
when Personal Data about you is automatically collected in connection with your use of our Services.

Our subsidiaries and affiliates (together, “Affiliates”), when they provide us with Personal Data about you.
Third parties, when they provide us with Personal Data about you (“Third Parties”). Third Parties that share your Personal Data with us include:
Service providers. For example, we may use analytics service providers to analyze how you interact and engage with the Services, or third parties may help us provide you with customer support.
Social networks connected to the services. If you use your social network account to sign in to the Services through a third-party site or service, you understand some content and/or information in those accounts may be transmitted into your Account with us.

Categories of Personal Data We Collect

When You visit and interact with the Website, search for a job opening, or complete an application form on the Website, certain information may be collected, such as:

General identification and contact information such as first and last name, e-mail address, profile picture, and mobile phone number.
Professional or employment-related information, including Resumes and candidate profiles, which may additionally include education, job experience, address, career summary, interests, and cover letter.
IP address and visits on the Website, which is determined by the connection provider through which Users access the internet and the Website. The IP address is retained for legal and technical reasons, as well as for the resolution of issues related to the security of web page systems (server, database, network, etc.).
Internet or other similar network activity information including type of browser and operating system, basic server connection information, websites, and links clicked on within the webpage, basic server connection information.
Payment Information that may be necessary to complete online payments, such as payment details, bank account information and billing information.
Social network account information, only when you log in through the specific social network, including name, e-mail address, language preference and profile picture.

Lawful Basis for Processing

The lawful bases we rely on for processing your Personal Data include:

Legitimate Interest: We may process your Personal Data based on our legitimate interest, which includes without limitation our legitimate interest to assist job applicants find a new job, to provide and improve the Services, to improve the Website, and to advertise our product and services.

Contract: We may process Personal Data to provide the Services and meet our contractual obligations towards You when we have a contract with you.

Consent: On a few occasions, we may rely on your consent for the processing of your Personal Data. In these cases, we will indicate this and ask for your specific informed consent, e.g when you sign up to receive marketing communications, etc.

Legal Obligation: We may process your Personal Data to comply with a legal or regulatory obligation such as e.g. detecting, preventing or investigating crime or fraud including working with law enforcement agencies.

Your Rights

Subject to local data protection laws and in particular under the GDPR and Greek Law 4624/2019, you have many important rights free of charge. In summary, those include rights to:

Access your Personal Data and other supplementary information that this Policy is already designed to address,
Correct any mistakes in your information which We hold,
Erase any Personal Data concerning you in certain situations,
Receive the Personal Data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations,
Object at any time to processing of Personal Data concerning you for direct marketing,
Object to decisions being taken by automated means that produce legal effects concerning you or similarly significantly affect you,
Object in certain other situations to our continued processing of your Personal Data,
Restrict our processing of your Personal Data in certain circumstances,
Claim compensation for damages caused by our breach of any data protection laws.

If you would like to exercise any of those rights, please:

Contact us using our Contact details below
Provide Us with enough information to identify You,
Provide Us with proof of your identity and address. If you are a User of our Services you should email us from the email address that you used to register in the Job Board. Receipt of an email from this address will usually be sufficient to confirm your identity. In all other cases we may request one or more identification documents, such as a copy of your driving license or passport and a recent utility or credit card bill; and
Provide us with the information to which your request relates.

For clarity, the above rights apply to EU, UK, and Swiss data subjects, as required under applicable law, but also any user of the Website and the Services, regardless of location may exercise any of these rights.

Purposes of processing your information

We use information held about you for the following purposes, to:

Provide you the Services.
Provide you with information, products, or services that you request from us or which We feel may interest you.
Notify you about changes to our Services and provide you with information that is relevant to your use of the Services.
Create an account at the Job Board
Communicate with You and provide customer service.
Personalize your experience.
Send you job advertisements, newsletters, or other marketing communications.
Improve the Services.
Detect security incidents, and protect against malicious, deceptive, fraudulent, or illegal activity.
Detect bugs and repair errors on the Website.
Audit consumer interactions.
Ensure security, fraud and legal compliance.
Undertake internal research for technological development and demonstration.
Where you or your employer are a prospective customer, to provide you with information about our Services for marketing purposes.
Use anonymised and/or aggregate data collected through your use of the Services and the Website for statistical purposes, for improvement of the Services, to conduct research, or any other lawful purpose. Aggregate Data is not considered personal data.

If you request assistance from a representative of Workable, the Workable representative may obtain access to your Account for the purpose of resolving your inquiry. Under those circumstances, the Workable representative will assume your role in Workable and view your Account as you would when you log in.

Workable reserves the right to assume the role of a User in your Account without prior notice in certain situations, for example when it is necessary for security purposes (such as investigating a bug or abuse) or when it is necessary to comply with applicable law.

Disclosure of your information

We may disclose your personal information to any of our Affiliates. Where any such Affiliate is outside the EU this transfer will be on the basis of a contract, as described below per the Data Protection Laws.

We may disclose your Personal Data to the following categories of service providers and other parties:

Directly with the Employer who posted the job opening you have applied to.
Our Affiliates.
Service providers, including:

Payment processors.
Ad networks.
Security and fraud prevention consultants.
Hosting and other technology and communications providers.
Analytics providers.
CRM software providers.
Email sending providers.
Logging service providers.
Customer Service software providers.

Parties who acquire your Personal Data through an acquisition or other change of control:

Personal Data may be transferred to a third party if we undergo a merger, acquisition, bankruptcy, or other transaction in which that third party assumes control of our business (in whole or in part).

Other parties at your direction or authorised by you:

Other users (where you post information publicly or as otherwise necessary to effect a transaction initiated or authorized by you through the Services).

Competent authorities, following a lawful request on their part and in compliance with currently applicable legal provisions.

How we store your Personal Data

Security

We take appropriate measures to ensure that all Personal Data is kept secure including security measures to prevent Personal Data from being accidentally lost, or used or accessed in an unauthorised way, for the duration of your use of our Services. We limit access to your Personal Data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.

How long we keep your Personal Data

We will hold all the data for so long as we have an obligation to You to provide you with the Services, as long as we have an obligation to provide You the Services, or as long as necessary to fulfill the purpose for which was initially collected and thereafter until such time as we delete Your Account in accordance with the New Jobs Terms and Conditions.

We will retain and use your Personal Data to the extent necessary to comply with any legal/accounting/reporting obligation.

Your personal information will be deleted on one of the following occurrences:

Deletion of your personal information by You; or
Receipt of a written request by You to us;
In case you apply for a job opening, the employer is responsible for deleting your personal information.

Personal Data of Children

We do not knowingly collect or solicit Personal Data from children under 18; if you are a child under 18, please do not attempt to register for or otherwise use the Services or send us any Personal Data. If we learn we have collected Personal Data from a child under 18, we will delete that information as quickly as possible. If you believe that a child under 18 may have provided us with Personal Data, please contact us at [email protected].

Transfers of Personal Data

The data that We collect from you and process as a result of your use of the Services may be transferred to a destination outside the UK, Switzerland or the European Economic Area ("EEA"). It may also be processed by staff operating outside the UK, Switzerland or the EEA who work for Us or one of our suppliers. Such staff may be engaged in, among other things, the fulfillment of your orders, the processing of your payment details and the provision of support services. By submitting your Personal Data, you agree to this transfer, storing, or processing.

In particular, your data may be accessible to Workable’s staff in the USA or may be stored by Workable’s hosting service provider on servers in the USA as well as in the EEA.

For transfers of data outside the EEA, Switzerland, and the UK to the US, We rely i) on the European Commission Standard Contractual Clauses ( “EU SCCs”) and the UK International Data Transfer Agreement (“IDTA”) as approved by the ICO (all together the “SCCs”), as our data transfer mechanism, or ii) the Data Privacy Frameworks if the recipient of the data adheres to the Data Privacy Framework principles.

If you would like further information please contact Us (see ‘Contact’ below). We will not otherwise transfer your Personal Data outside of the United Kingdom or EEA or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.

Third-Party Websites

The Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and terms of use and that we do not accept any responsibility or liability for these policies and terms of use. Please check these policies before you submit any Personal Data to these websites.

How to complain

We hope that We can resolve any query or concern you raise about our use of your information.

The General Data Protection Regulation and Greek Law 4624/2019 give you the right to lodge a complaint with a supervisory authority, in particular European Union country you work, normally live or where any alleged infringement of data protection laws occurred.

The supervisory authority in Greece is the Hellenic Data Protection Authority, which may be contacted at the Telephone number: +30-210 6475600 or E-mail: [email protected]

Changes to our privacy policy

We reserve the right to modify this Privacy Policy at any time. Any changes we may make to our Policy in the future will be notified and made available to you using the Website. Your continued use of the Services and the Website shall be deemed your acceptance of the varied Privacy Policy.

Contact

If you have any questions about this Privacy Policy or want to report a potential data breach please reach out to [email protected].

Please note that Workable’s Data Protection Officer (DPO) responds to any requests submitted to [email protected]. attention Workable’s DPO.

New Jobs Cookies Policy

What are cookies?

A cookie is a small file of letters and numbers that we put on your computer if you select to agree at the banner that is displayed to you during the first time you visit our website. You may accept or decline being tracked by indicating your preference for this banner. These cookies allow us to distinguish you from other users of the Website, which helps us to provide you with a good experience when you browse our Website and also allows us to improve the Website.

How do we use cookies?

Some of the common uses for our cookies are as follows:

to recognise and count the number of visitors and to see how visitors move around the site when they are using it. This helps us analyze the use of the Website and to improve the way our Website works, for example by ensuring that users are finding what they are looking for easily.
to identify and authenticate a user across different pages of our Website, within our own Website, in a session or across different sessions. This is so that you do not need to provide a password on every page you visit; and
to be able to retrieve a user’s previously stored data, for example, information that the user previously submitted to the Website, so as to facilitate reuse of this information by the user.
to personalize the website for you, including targeting advertisements which may be of particular interest to you.

Cookies in use

When you use and access the Service, we may place a number of cookie files in your web browser.

We use the following categories of cookies:

Strictly necessary Cookies: These cookies are necessary for the Website to function and are enabled by default at the time you access the Website. Those cookies enable us to offer you the best possible experience while using our Website.
Functional/ Preference Cookies: These cookies are used in order for us to understand how you use the Services, and provide you with certain functionalities of the Services, e.g remember your preference on the site such as language, region, username etc.
Analytical/ Performance: These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.
Advertising cookies: We use these cookies to help us to display advertisements that will be relevant to you or are used by third parties in order to provide you with relevant advertising.

We also use both session and persistent cookies on the Service and we use different types of cookies to run the Service:

Session cookies: last only for the duration you browse the website and are deleted automatically once you quit your browser
Persistent cookies: are cookies saved on your computer and that are not deleted automatically when you quit your browser, unlike a session cookie, which is deleted when you quit your browser. Some cookies may store information for less than 24 hours and other may store information up to 24 months or more.
Third-party cookies

Third-party cookie

In addition to our own cookies, we may also use various third-parties cookies to report usage statistics of the Service, deliver advertisements on and through the Service, and so on.

We don't control those third party websites, but you can find more information on how to opt from those on their privacy policies:

Third-party Analytics Providers	Privacy Policy Link
Google services: Google tag manager, Google Analytics etc	https://policies.google.com/privacy?hl=en
Leadfeeder	https://www.leadfeeder.com/privacy/
HubSpot	https://legal.hubspot.com/privacy-policy
AdRoll	https://www.nextroll.com/privacy
HotJar	https://www.hotjar.com/legal/policies/privacy/
Facebook	https://www.facebook.com/privacy/explanation
Bing	http://choice.microsoft.com/
Drift	https://www.drift.com/privacy-policy/

What are your choices regarding cookies?

Necessary cookies, which are required for the core functionality of the website, are enabled by default automatically when you access the Website.

For all other categories of cookies used, which are not necessary for the site to operate you can expressly consent on their use by clicking “ accept” or “ignore” on the cookie banner which is set on the Website.

Additionally you can also decide whether or not to accept cookies through your internet browser’s settings. Most browsers have an option for turning off the cookie feature, which will prevent your browser from accepting new cookies, as well as (depending on the sophistication of your browser software) allow you to decide on acceptance of each new cookie in a variety of ways. You can also delete all cookies that are already on your computer. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some of the services and functionalities may not work.

Where can you find more information about cookies?

To explore what cookie settings are available to you, look in the “preferences” or “options” section of your browser’s menu. To find out more information about cookies, including information about how to manage and delete cookies, please visit https://ico.org.uk/for-the-public/online/cookies/ or http://www.allaboutcookies.org/.

If you have any questions or comments about our Cookies Policy please contact: [email protected].